Supplier contract cockpit
Every supplier contract, renewal date and notice deadline in one place, with escalation before anything lapses.
Screens
Real interface. Fictitious or anonymized data. Client name withheld.
Context
A hotel group's purchasing and management teams, who manage supplier contracts with different renewal terms.
The problem
Supplier contracts, renewal dates and notice deadlines lived in folders and in people's heads. A renewal window could close before anyone noticed.
The constraint
Contracts, renewal dates and notice deadlines were spread across folders, with nothing to warn anyone before a window closed.
What we built
- A portfolio cockpit: commitment KPIs, contracts flagged for renewal, annual spend by category and the full register
- A contract sheet: term progress, price schedule across periods, addenda history, supplier reviews, indexed documents and renewal strategy notes
- Escalating alerts before a notice deadline passes, on desktop and on a phone
- Uploaded agreements are indexed, so their content can be searched
How it works
Each contract is entered once with its term, price schedule and addenda. Uploaded agreements are indexed so their content can be searched. Alerts escalate before a notice deadline passes, on desktop and on a phone.
What changed
Every contract and notice deadline sits in one register, and a renewal window can no longer close unnoticed.
Related capabilities
- Hospitality data analytics
- Custom business applications
- BuildHow a build runs: scoping workshop, three sessions, a system in production.
- RunWhat happens after launch: hosting, monitoring, fixes and new features.
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